Assistant Podcast Producer & Administrative Assistant

 
 

expectations:

  • Willing to be adaptable, attentive, creative, efficient, organized, proactive and timely

  • Ability to complete tasks independently, proactively, collaboratively, and virtually 

  • Enjoys creating and supporting orderly functions, particularly as it pertains to data entry, management and organization

Responsibilities:

  • Assisting with pre-production podcast needs; 

    • Identifying contact information and sending guest request emails and following up

    • Finding and securing guests for podcast show

    • Assisting host with background research on guests for creating intro and questions

    • Sending potential guests podcast one-sheet, being the point person for communication with MOST guests, and capturing all relevant details for optimal episode promotion

    • Confirming each guest, administering and collecting signed releases and getting photos for promotional purposes prior to their recording slot, sending out calendar invites with date & time of their audio recording session

  • Interest in assisting with post-production podcast needs; 

    • Write show notes 

    • Sending out publishing info/email with IFrame code and social media handles for each guest to post on their social platforms and websites when their episode is published/LIVE

    • Maintaining podcast potential guest spreadsheet with the latest guests

    • Reviewing email requests from potential guests wanting to be on the show, deciding if the host should review or not

    • Assist in determining how to get more subscribers/downloads

    • Assist in securing a podcast sponsor(s)

  • General admin;

    • Reserving off-site Regus conference room space and securing videographers in each city/location, for in-person sessions

    • Creating Zoom and calendar invitations for coaching and/or workshop clients/participants

    • Keeping contacts/email list up to date, adding new contacts, etc. 

    • Collecting and organizing post-event photos and videos

    • Coordinating emails and details regarding confirmed speaking engagements

    • Scheduling of confirmed workshops with the point of contact

REQUIREMENTS:

  • Owns computer with functioning video and audio

  • Available a minimum of four, and a maximum of 8, hours a week 

  • Ability to check e-mail during normal business hours (9am-5pm, EST)

QUALIFICATIONS:

  • Proficiency with Google Docs, Mailchimp, and social media marketing (particularly engagement)

  • Excellent and professional written and verbal communication skills

  • Familiarity with Squarespace, Adobe (Photoshop and InDesign), and/ or Thinkific

  • Has a strong understanding of branding and brand cohesiveness

NOT REQUIRED BUT PREFERRED:

  • Email marketing skills, particularly related to email subscriber list growth

  • Experience with podcast recording, editing, and uploading